Your AAU Program Deserves a Coaching Brain — Not Another Admin Tool

Five games in 48 hours. A bracket that doesn't set until Saturday afternoon. A roster that changes every spring. Welcome to club basketball — and the reason XCIV.ai exists.

AAU and club basketball operate under conditions that no coaching software was designed for.

The schedule is compressed. The roster is fluid. The budget is personal. And the coaching staff is usually one person — the head coach — doing everything from lineup decisions to postgame parent conversations to Sunday-morning bracket prep on a hotel notepad.

Every tool on the market was built for a different reality. Hudl assumes you have film staff and a four-figure budget. FastModel assumes you're at the college level. TeamSnap handles logistics but doesn't know a 2-3 zone from a full-court press. None of them were built for a coach running three pool-play games on Saturday and a bracket round on Sunday with zero prep time between tip-offs.

XCIV.ai was built for exactly that weekend.

The tournament problem

Here's how a typical AAU tournament plays out without XCIV.ai:

Friday night, you're on YouTube trying to find film on tomorrow's first opponent. You find a partial clip from a showcase three months ago. You scribble some notes. You repeat the process for game two. By the time you're done, it's midnight and the bracket round opponent won't be known until Saturday afternoon anyway.

Saturday morning, you coach on instinct. Saturday afternoon, the bracket sets and you're scrambling again — Googling a team you've never seen, texting other coaches for intel, hoping someone has a box score from a game last month.

Sunday, you're running on caffeine and guesswork.

That entire cycle — the late-night research, the between-games panic, the bracket scramble — is what XCIV.ai eliminates.

How XCIV.ai fits the AAU workflow

The platform was designed around the actual rhythm of club basketball, not a high school season with a week between games.

Import your tournament schedule once. Paste it, upload a PDF, or take a screenshot. XCIV parses every opponent and builds pool-play scouting reports before Friday night. When the bracket sets on Saturday, drop in the next matchup — a new report generates in roughly 90 seconds. Fast enough to review between games.

Run Game Prep in one command. A single action produces three outputs: a scouting report on the opponent, a game plan for your team, and a 60-minute practice plan tied to that matchup. For tournament weekends, this means you're walking into every game with a plan — not just the first one.

Build player development packets that travel. AAU rosters change every spring. XCIV generates 4–6 week skill-development packets for each player based on stat trends. Hand it to the player, their parents, or their high school coach. It's the kind of deliverable that separates a serious program from a pickup squad.

Scout from the bleachers with your voice. Watching a half of an opponent's game before yours? Dictate notes from your phone. XCIV transcribes them, tags them to the right opponent, and folds them into the next scouting report. By the time you're back at the hotel, the scout is half-written.

Remember opponents across seasons. You played the KC Heat 16U last July. They show up in your bracket again this summer. XCIV flags them automatically, pulls up year-over-year tendencies, returning players, and what worked last time. That kind of institutional memory usually lives in a coach's head — and disappears when the coach moves on.

What XCIV.ai is not

XCIV.ai is not a video platform. It doesn't replace Hudl and it doesn't try to. Most serious programs use both: Hudl for film review, XCIV for the coaching intelligence layer — scouting reports, game plans, player development, and the between-games prep that video alone can't solve.

It's also not a team management tool. It doesn't handle registration, payments, or parent communication. There are apps for that. XCIV handles the coaching work.

That positioning is deliberate. The market is full of platforms that try to do everything and end up doing nothing well for the coach who actually has to prepare a game plan. XCIV stays in its lane: AI-powered coaching intelligence, accessible at a price a single-team head coach can justify out of pocket.

Priced for the reality of club basketball

AAU coaching budgets are personal budgets. The head coach is often paying for gym time, tournament entry fees, and travel — adding a $900/year software subscription isn't realistic.

XCIV.ai's Varsity plan is $19/month. That covers up to 3 teams, 25 opponents, the full Game Prep Agent, tournament-mode scouting, voice scouting, multi-year intel, and Courtside box-score import. Annual billing drops it to $190/year — less than half the cost of a single AAU tournament entry fee.

For programs running multiple teams under one banner, the Staff plan at $39/month covers unlimited teams with 3 staff accounts and a shared assist pool. That's the entire 15U, 16U, and 17U coaching staff covered for less than what most programs spend on a single set of reversible jerseys.

Compare that to Hudl's club pricing, which starts at $400/team/year and climbs to $1,600+ — for a product that requires film you may not have and staff you definitely don't.

Courtside: stat your own games for free

XCIV.ai includes Courtside, a free iOS companion app for live game scoring. Stat your team in real time during the game, then import the box score into XCIV with one tap when the buzzer sounds. No scorebook photos. No double entry. No waiting on a stat keeper who may or may not show up.

Parents and assistants can follow the score live. And because Courtside feeds directly into XCIV.ai, every game you stat makes your scouting reports and player development packets sharper.

Courtside is free forever — no XCIV plan required.

Built for one coach. Scales for a program.

The typical XCIV.ai user in the AAU space is a head coach running a single team. They don't have an analytics staff. They don't have a video coordinator. They have a phone, a tournament bracket, and about 30 minutes between games.

That's who the platform was built for. But as programs grow — adding teams, bringing on assistant coaches, running summer and spring seasons — XCIV scales with them. The Staff plan supports multiple teams under one roof. Multi-year intel carries forward season to season. Player development data follows kids as they age up through the program.

The result is a coaching infrastructure that doesn't depend on one person's memory or one person's laptop. It's the kind of organizational advantage that used to require a college-level support staff. Now it costs less than a pair of basketball shoes.

The summer is 17 days away

Tournament season doesn't wait for you to find a better workflow. If you're still prepping game plans on hotel notepads and Googling opponents at midnight, there's a faster way.

Start a 14-day free trial at xciv.ai/lp/aau. Drop in your first tournament schedule. Have your scouting reports ready by Friday.

94 feet. Every inch, covered.